BOOTH LEASING

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This page Sponsored by:

Ancira Winton
Chevrolet
6125 Bandera Rd
Leon Valley, TX 78238
(210) 681-4900

(800) 299-5286

  To lease a booth at one of the Leon Valley Trade and Market Days events please fill our booth leasing application and submit it to our offices no later than one week prior to the event. Early registration will assure you the best location possible for your booth. Booth availability is on first come/first serve basis. Product types will be limited

 

   

 

 
 

 Vendor/ Booth Leasing Information for 2010

1.   LOCATION:  Conference and Community Center grounds located at 6427 Evers Rd.,
Leon Valley, Tx  78238

2.   OPERATIONAL TIME/DAY:  9:30am – 4:30pm, 2nd Saturday of appropriate months as follows:  2010  – March 13, April 10,  May 8,  June 12 (NO EVENT IN JULY & AUGUST) September  11,  October 9,  November 13  and December 11, 2010.

3.   BOOTH  SPACE:  Booth spaces are 10X10 square feet.  Assigned on a first-come basis upon receipt of APPLICATION AND PAYMENT.  Outside Spaces:  Vendors using personal canopies and tents must be tied down and secured by vendor.  City of Leon Valley is not responsible for any damage, theft or injuries to merchandise or vendors.

4.   SUGGESTED   CATEGORIES:  Antiques, collectibles, MADE-BY-HAND arts and crafts, plants, fresh farm produce and fruit, unusually and unique items are recommended and approved the Trade & Market Day staff.  Staff sets limits on percentage of total booths for each category.  PROHIBITED:  “Commercial-made watches/jewelry/clothing,” used clothing, firearms, live animals, any items made by mass-production (i.e. pottery, baskets).   Please do not place staff in a position that will make it necessary to ask you to remove any/all prohibited items off your display  table.   All food sold must be licensed  ($10.00 permit fee) through the City of Leon Valley, Health Department.  Staff has the final approval/disapproval on goods to be sold.

5.   SET-UP & TAKE-DOWN:  Set-up time begins at 6:00am on Saturday morning Operating hours are from 9:30am to 4:30pm. BOOTHS MUST  REMAIN OPEN FOR DURATION OF EVENT.  MUST BEGIN BOOTH TAKE-DOWN AT  4:30PM

6.   ALL  VENDORS:   Must arrive by 7:30am and be set-up and ready for business by 9:00am on Saturday.  Any booths not occupied by 8:00am will be leased out to another vendor on a first-come basis.  

7.   SHARING:  Of booth area or subletting must be approved by staff.

8.   VENDOR  PARKING:  Upon completion of unloading items, vendor’s vehicles must be parked in designated reserved area behind the Community Center.  Parking spaces up front should be open for customer parking for your customers!  Thanks for your cooperation!

9.   CANCELLATION/NO REFUND:  If a seven-day (7) cancellation notice is not given there will be no refund.  Telephone Elvie Olivarri, Special Events Coordinator at (210)  521-2007, Ext 2 to advise of a cancellation notification.  No refunds for a “rain day” – RAIN OR SHINE .. OUR  EVENT WILL BE HELD!

10.  PAYMENT:  For booth space, tables, chairs and electricity  must be paid by cash, money order or check along with the completed and signed vendor application.   A $25.00 fee will be charged for a NSF (insufficient funds) returned by vendor’s bank  PLEASE DO NOT MAIL CASH.    AFTER OFFICE HOURS:  Applications along with payment may also be brought to our office located at 6417 Evers Rd. (Kinman House)  AND DROP INTO THE MAIL-SLOT AT FRONT DOOR.

11.  VENDOR  RESERVING:  Paying  booth fees for the year will receive a 5% discount and first choice of available booth space. 

12.  PARTICIPATING VENDORS:   First choice to reserve their space from available booth space for the following months may be paid at the end of the current Trade & Market Day.  Payments should be paid by cash, money order or check.

13.  VENDOR  DISPOSAL  OF  TRASH:  Generation of trash such as packing material, cardboard boxes, paper, any recyclable material should be placed in the large roll-off container at the Public Works yard behind the Community Center.  Think Recycle!

14.  SALES  TAX  PERMIT:  All vendors will be required to show proof of active Sales and Use Tax Permit and must have Exhibitors/Business Name, or proof of exemption prior to issuance of a daily booth permit.  SALES TAX IS  8.125%.  It is the responsibility of the vendor to collect and report all sales tax.

15.  CONFIRMATION  OF  SPACE  RESERVATION -  PAYMENT REQUIREDA booth space information packet will be mailed the week prior to the event.   If you sign up after that week, the information packet will be available at the Information Desk in the Conference Center on the day of the event.  For additional information, please telephone Elvie Olivarri,  Special Events Coordinator at (210)  521-2007, Ext. 2 or email at Elvie.Olivarri@leonvalleytexas.gov.

 

 

       Click here to download the 2010 Vendor/Booth Leasing Information

   
      

 

 

 

Become a Sponsor!

This is a great opportunity to advertise your business and increase traffic to your website.

For more information on this sponsorship opportunity contact:
(210)
521-2007

 
 

For more information on amenities please follow this link to the
Site Maps Page
.

 

Food and drink booths will also be at the site, so bring the family, join the fun and shop Leon Valley! For more information regarding booth rental, please download the booth rental application or call (210) 521-2007