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Vendor/
Booth Leasing Information for 2010
1.
LOCATION:
Conference and Community Center grounds located at
6427 Evers Rd.,
Leon Valley, Tx 78238
2. OPERATIONAL
TIME/DAY:
9:30am – 4:30pm,
2nd Saturday of appropriate months as
follows: 2010 – March 13,
April 10, May 8,
June 12 (NO EVENT IN JULY & AUGUST) September 11,
October 9, November 13 and December 11, 2010.
3. BOOTH
SPACE:
Booth spaces are 10X10 square feet. Assigned on a
first-come basis upon receipt of APPLICATION AND
PAYMENT. Outside Spaces: Vendors using personal
canopies and tents must be tied down and secured by
vendor. City of Leon Valley is not responsible for
any damage, theft or injuries to merchandise or
vendors.
4. SUGGESTED
CATEGORIES:
Antiques, collectibles, MADE-BY-HAND arts and
crafts, plants, fresh farm produce and fruit,
unusually and unique items are recommended and
approved the Trade & Market Day staff. Staff sets
limits on percentage of total booths for each
category. PROHIBITED: “Commercial-made
watches/jewelry/clothing,” used clothing, firearms,
live animals, any items made by mass-production
(i.e. pottery, baskets). Please do not place
staff in a position that will make it necessary to
ask you to remove any/all prohibited items off your
display table. All food sold must
be licensed ($10.00 permit fee) through the City of
Leon Valley, Health Department. Staff has the final
approval/disapproval on goods to be sold.
5. SET-UP
& TAKE-DOWN:
Set-up time begins at 6:00am
on Saturday morning.
Operating hours are from
9:30am to
4:30pm. BOOTHS MUST REMAIN OPEN FOR DURATION
OF EVENT. MUST BEGIN BOOTH
TAKE-DOWN AT 4:30PM
6. ALL
VENDORS:
Must arrive by 7:30am and be set-up and ready for
business by 9:00am on
Saturday. Any booths not occupied by 8:00am
will be leased out to another vendor on a first-come
basis.
7. SHARING:
Of booth area or subletting must be approved by
staff.
8. VENDOR
PARKING:
Upon completion of unloading items, vendor’s
vehicles must be parked in designated reserved area
behind the Community Center. Parking spaces up
front should be open for customer parking for your
customers! Thanks for your cooperation!
9. CANCELLATION/NO
REFUND:
If a seven-day (7) cancellation notice is not given
there will be no refund. Telephone Elvie Olivarri,
Special Events Coordinator at (210) 521-2007, Ext 2
to advise of a cancellation notification. No
refunds for a “rain day” – RAIN OR SHINE .. OUR
EVENT WILL BE HELD!
10. PAYMENT:
For booth space, tables, chairs and electricity must
be paid by cash, money order or check along with
the completed
and signed vendor application. A $25.00 fee
will be charged for a NSF (insufficient funds)
returned by vendor’s bank.
PLEASE DO NOT MAIL CASH.
AFTER OFFICE HOURS: Applications along with
payment may also be brought to our office located at
6417 Evers Rd. (Kinman House) AND DROP INTO
THE MAIL-SLOT AT FRONT DOOR.
11. VENDOR
RESERVING:
Paying booth fees for the year will receive a 5%
discount and first choice of available booth
space.
12. PARTICIPATING
VENDORS:
First choice to reserve their space from available
booth space for the following months may be
paid at the end of the current Trade & Market Day.
Payments should be paid by cash, money order or
check.
13. VENDOR
DISPOSAL OF TRASH:
Generation of trash such as packing material,
cardboard boxes, paper, any recyclable material
should be placed in the large roll-off container at
the Public Works yard behind the Community Center.
Think Recycle!
14. SALES
TAX PERMIT:
All vendors will be required to show proof of active
Sales and Use Tax Permit and must have
Exhibitors/Business Name, or proof of exemption
prior to issuance of a daily booth permit. SALES
TAX IS 8.125%. It is the responsibility of the
vendor to collect and report all sales tax.
15. CONFIRMATION
OF SPACE RESERVATION
- PAYMENT REQUIRED.
A booth space information packet will be
mailed the week prior to the event.
If you sign up after that week, the
information packet will be available at the
Information Desk in the Conference Center on the day
of the event. For additional information, please
telephone Elvie Olivarri, Special Events
Coordinator at (210) 521-2007, Ext. 2 or email at
Elvie.Olivarri@leonvalleytexas.gov.
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